25 hours per week – Monday to Friday

Our client is a privately owned civil construction company that works in partnership with both private organisations and local government clients throughout the central North Island.

Their team and independent fleet take a hands-on approach, with their management team closely involved in each project from start to finish. They prioritise staff training and development, ensuring continuous improvement. Health and safety, quality workmanship, and environmental responsibility are at the heart of everything they do.

Due to the departure of a valued team member, you could have the opportunity to join their team in Hamilton as an Office Administrator.

The Office Administrator will manage administrative and accounts payable functions, ensuring all financial information is accurate and up-to-date. This role also supports the Office Manager and contributes to maintaining an organised and efficient office environment. This part-time role offers flexibility and the opportunity to contribute to the smooth day-to-day operations of the office.

Key responsibilities include:

• Managing reception and telephone inquiries professionally.
• Accounts Payable - Process invoices, reconcile supplier accounts, and upload approved payments.
• Assisting with client invoicing and follow up on overdue accounts.
• Maintaining and updating the PPSR Register and capturing plant/vehicle records.
• Taking accurate meeting minutes and managing electronic filing systems.
• Ordering office supplies and managing access registers (fuel tank, keys, gate, fuel cards).
• Collecting mail weekly and providing general admin support to the management team.
• Ensuring systems and processes are updated and maintained.
• Maintaining confidentiality and assisingt with other duties as needed.

We are looking for the ‘right fit’, and what’s most important are your impressive interpersonal and communication skills, your ‘can do will do’ attitude and your desire to learn.  If you don’t mind rolling up your sleeves and providing great support to the team, this could be the position for you.  Essential to your success will be your impressive attention to detail, coupled with high levels of accuracy.

Or, for further information about this job, please contact:

Judy Davison - Executive Recruitment & Business Development

Email: judy@assetrec.co.nz

Phone: 027 471 4024